Examination

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Examination

Controller of Examination

Bidhu Bhusan Mishra

+91-9999999999
coe@cuj.ac.in

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The Controller of Examinations is the principal officer-in-charge of the timely conduct of examinations of the university and declaration of the results. The CoE works directly under the directions and control of the Hon’ble Vice-Chancellor. The Examination Section is the backbone of the examination system. The examinations are conducted with utmost precision, fairness and objectivity to gain public credibility and esteem. In order to achieve this there is frequent interaction and consultation with the Dean AA including all the Deans, Heads, Faculty and other officers of the University through which all the rules and procedures relating to the examinations are strictly followed. All the Forms/ Proforma for use in the examination process/ system and documentation have been drawn out in standardized formats. Measures to curb unfair means and malpractices have also been listed along with the penalty and punishments.

Works taken care by the Office of the Controller of Examinations:

The following works have been attended to by the Office of the Controller of Examinations:

Issue of calendar of events and schedule of examination after notification of examination fees and inviting applications from the candidates for admission into University examination.

Scrutiny of original examination application forms of candidates before the commencement of Practical/ Theory examinations.

To process the Exam-Registration.

On receipt of statement of the details of Exam. Fees paid the Admit cards are issued.

Appointment of Centre Superintendents and further appointment of Invigilators and other officials/staff required for conduct of examination for each session of the examination and issue of instructions regarding the conduct of examinations.

The Centre Superintendent(s) shall be responsible for the proper and smooth conduct of examinations. He/ She shall take all necessary action before, during and after the examination for the smooth conduct of examination and dispatch of answer-booklets to the office of the COE.

Preparation of detailed Time Tables and their publication in time by the designated Centre Superintendent.

Conduct of examinations for theory and practical examinations.

Preparation of the subject-wise, paper-wise and date-wise statement to print question papers with code. Question Papers are printed in excess of what is actually required in each subject.

Preparation of the question paper packets indicating course, subject, semester, date of examinations, number of question papers etc. in each packet.

Maintenance of all records, statistics, stock registers and database of candidates pertinent to examinations.

Collection and maintenance of data regarding the number of examinations, number of candidates registered for each examination, the number of boys, girls, regular candidates and repeaters, percentage of passes, number of answer scripts and additional scripts used etc.,

After the examination, collection of answer papers and distribution of written answer sheets for valuation to the examiners after each examination.

On receipt of the duly signed mark foils from the Department by the concerned Faculty & HOD, processing in the Exam. Section the Tabulation sheet, verification and obtain approval from the Hon’ble VC for the declaration of results in the SAMARTH portal.

Preservation and disposal of valued answer scripts at least for six months from the Invigilators after the announcement of final results.

Arrangement for preparation and distribution of mark sheets, CGS, Provisional, Migration certificates to the candidates.

Preparation of merit lists and their transmission to appropriate authorities/ bodies.

Collection of work done statements from the Centre Superintendent, Paper setters and External Examiners and forwarding them to the Finance Section for payment of remuneration.

Arrange for photo-copy/re-evaluation of valued answer-booklets requested by the candidates on prescribed application form with due fees.

Processing of the bills of printing and purchase of stationery and miscellaneous expenses etc. submitted by the Center Superintendent.

Processing of contingent expenditure of the departments to conduct theory and practical examinations with due approval by the Vice Chancellor.

Assisting the Hon’ble Vice Chancellor in constitution of committees to deal with all types of cases of misconduct/ malpractices, detected before, during and after examinations.

Announcement of results of examinations, dealing the cases of withheld results for future announcement and follow up work with SAMARTH in cases of any discrepancies.

Issue of migration certificates, duplicate marks card/ duplicate degree certificate, consolidated marks card, provisional Degree certificate, rank certificate, etc.

Preparation of Merit lists, in collaboration with the various Departments of Teaching/ Study and Faculties of the University.

The following Convocation works are attended to by the Office of the CoE:

Inviting applications for award of Degrees.

Preparation of the eligibility list of candidates and presenting the lists for convocation and arrange to write/print the distribution of the Degree Certificates to be conferred at the convocation.

Receipt and scrutiny of applications for conferring degree in person and in absentia during the Convocation.

Preparation of Presentation lists, faculty wise, year wise, in person and in absentia separately.

Preparation of lists of Chancellor’s Medal winners and Gold Medal winners.

Print the lists of students attending the convocation and preserving the bound volume of such list.

Writing/printing of degree certificates/Rank certificate/Gold medal certificate, Ph.D. certificate etc.

Intimating the candidates about the date and venue of convocation.

Distribution of admission cards and parent passes to candidates for the convocation.

Distribution of Degree Certificates during the Convocation.

Arrangement for obtaining degrees online by candidates.

Works taken care by the Ph.D Section of the Office of CoE:

There is also a Ph.D Section within the Office of the Controller of Examination which looks after the following:

All the post Ph.D admission matters including the issue of Registration notifications.

Issue of the Courseware certificates

Evaluation of DRC/RAC recommendations

Processing the cases of temporary withdrawals and Fellowship period extension.

Processing of Part time Ph.D cases,

Notification for the Pre submission Viva,\.

Processing the Thesis evaluation and Final Viva voce.

Finally recommend to the Academic Committee for award of Ph.D Degree.

COE office Employee

Name of Employee	Designation	Contact no	email
Dr Bhunia	AR – I (Ph.D)	8001285730	sabyasachi.bhunia@cuj.ac.in
Dr. Soumen Dey	AR – II (NEP/NAD)	7870361886	soumen.dey@cuj.ac.in
Mr. KD Tiwary	AR – III Exam.	7797066036
Mr. Anil Kumar	SO, Exam.	9431772944	so.exam@cuj.ac.in
Mr. Jamshed Ansari	Assistant Exam	7870375862	jamshed.ansari@cuj.ac.in
Mr. Prem Roshan Chettri	Assistant Exam	8002488898	prem.chettri@cuj.ac.in
Mr. Rabindra Kumar	UDC	488339030	rabindra.kumar@cuj.ac.in
Ms. Kajal Kumari	LA	7004127245	kajal.kumari@cuj.ac.in
Mr. Ashish Ranjan	MTS	9431008409	ashish.ranjan@cuj.ac.in

Tittle

Refrance No.(Dated)

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Office Orders and Notices

Notices and Office Orders

Ref. No. CUJ/COE/2023/021/4107

Dated 20th April, 2023

Ph.D. ordinance

( June, 2019)

Notice Regarding Applied Physics Laboratory (PHY/622060) Examination - 2022 of 2nd semester of M.Sc. Physics (Regular & Back) Students of DoPhysics

Notice for Project (Dissertation) Viva-Voce examinations of 4th semester students of 2 Years M. Sc. in Physics of the Physics will be conducted on 13th & 14th July 2022

Notice Regarding Special Exam 2022 time table Engineering Physics Lab -||

CUJ/CoE/2017/182/2941
(30th May, 2022 )

Notice Regarding Special Exam Schedule

CUJ/CoE/2017/182/2932
(27th May, 2022)

Special Examination form

CUJ/CoE/2017/182/2910
(17May.2022)

Examination form

CUJ/CoE/2022/214/2909
(17May.2022)

Notice Regarding Exam Timings at Cheri-Manatu Campus

Important Notice Regarding Odd Semester Exam Schedule and COVID appropriate behaviour

CUJ/COE/2021/165/2788
(1st April, 2022)

Important Notice Regarding Admit Card through Samarth Portal

CUJ/COE/2021/165/1700
(1st April, 2022)

Time Table for Odd Semester Examinations 2021

Title	Department Name	Semester
Ref. No. CUJ/COE/Result/Even/2023/41/4884 Dated 18th October, 2023
Ref. No. CUJ/COE/Result/Even/2023/41/4885 Dated 18th October, 2023
Ref. No. CUJ/COE/Even/2023/41/4698 Dated 8th August, 2023
Ref. No. CUJ/COE/Even/2023/41/4683 Dated 2nd August, 2023
Ref. No. CUJ/COE/Even/2023/41/4670 Dated 27th July, 2023
Ref. No. CUJ/COE/Even/2023/41/4670 Dated 14th July, 2023
Ref. No. CUJ/COE/Even/2023/41/4300 Dated 4th July, 2023
Ref. No. CUJ/COE/Even/2023/41/4302 Dated 30th June, 2023
Ref. No. CUJ/COE/Even/2023/41/4262 Dated 22nd June, 2023
Ref. No. CUJ/COE/Even/2023/41/4255 Dated 20th June, 2023
Ref. No. CUJ/COE/Even/2023/41/4250 Dated 16th June, 2023
Ref. No. CUJ/COE/2022/284/3955 Dated 16th June, 2023
Ref. No. CUJ/COE/2022/284/3973 Dated 9th February, 2023
Ref. No. CUJ/COE/2022/284/3979 Dated 14th February, 2023
Ref. No. CUJ/COE/2022/284/3997 Dated 17th February, 2023
Ref. No. CUJ/COE/2022/284/4038 Dated 2nd March, 2023
Ref. No. CUJ/COE/2022/284/4075 Dated 3rd April, 2023
Ref. No. CUJ/COE/2022/284/4073 Dated 29th March, 2023
Ref. No. CUJ/COE/2022/284/4064 Dated 23rd March, 2023
Ref. No. CUJ/COE/2022/284/4100 Dated 17th April, 2023
Ref. No. CUJ/COE/2022/284/4140 Dated 2nd May, 2023
Ref. No. CUJ/COE/2022/284/4184 Dated 22nd May, 2023
Ref. No. CUJ/COE/2022/284/4249 Dated 16th June, 2023
Ref. No. CUJ/COE/2022/284/4254 Dated 20th June, 2023
Ref. No. CUJ/COE/2022/284/4261 Dated 22nd June, 2023
Ref. No. CUJ/COE/2022/284/4301 Dated 5th July, 2023
Ref. No. CUJ/COE/2022/284/4327 Dated 17th July, 2023
Ref. No. CUJ/COE/2022/284/4741 Dated 22nd August, 2023
Ref. No. CUJ/COE/2022/284/4770 Dated 31st August, 2023
Ref. No. CUJ/COE/2022/284/4774 Dated 4th September, 2023
Other Notices and Office Orders
Water Engineering and Management	Water Engineering and Management	2nd
M. A. in Hindi Exam-2021	Hindi	2nd
M. Sc. in Mathematics Exam-2021	Mathematics	2nd
M. Tech. in Nanotechnology Exam-2021	Nanoscience and Technology	2nd
M. Sc. in Physics (Old Semester Exam-2020)	Physics	1st
Master of Social Work Exam-2021	Contemporary and Tribal Customary Law	2nd
LLM Exam-2021	Contemporary and Tribal Customary Law	2nd
M. Sc. in Physics Exam-2021	Physics	2nd
MA in Tribal Law and Governance Exam-2021	Contemporary and Tribal Customary Law	4th
LLM in Tribal and Customary Law Exam-2021	Contemporary and Tribal Customary Law	4th
LLM in Human Rights (Even Semester Exam 2021)	Contemporary and Tribal Customary Law	4th
M. Com. (Even Semester Exam 2021)	Department of Commerce & Financial Studies	2nd
M.Sc. in Chemistry (Even Semester Exam 2021)	Department of Chemistry	2nd
M.Sc. in Chemistry (ODD SEMESTER EXAM 2020)	Department of Chemistry	1st
M.Sc. in Life Science (ODD SEMESTER EXAM 2020)	Department of Life Sciences	1st
M.Sc. in Life Science (Even Semester Examination 2021)	Department of Life Science	2nd
M. A. in Tibetan (Even Semester Examination 2021)	Department of Far East Language	2nd
BA(H) in Korean (Even Semester Examination 2021)	Department of Far East Language	2nd
BA(H) in Chinese (Even Semester Examination 2021)	Department of Far East Language	2nd
B. Ed (Even Semester Examination 2021)	Department of Education	2nd
M. Tech. in Energy Engineering (Even Semester Examination 2021)	Department of Energy Engineering	2nd
MA in Performing Arts (Theatre) (Even Semester Examination 2021)	Department of Performing Arts	2nd
MA in Performing Arts (Music) (Even Semester Examination 2021)	Department of Performing Arts	2nd
MA in English Studies(Even Semester Examination 2021)	Department of English Studies	2nd

Titel	Department Name	Refrance No.(Dated)
Time Table for Odd Semester (Regular & Back Papers)Examination-2020	Physics
Regarding SOP for conducting Odd Semester Examinations-2020		CUJ/CoE/2020/276/1450 ( 28th January, 2021)
Time table for odd semster exam-2020 of common paper(5 year integrated), back paper for 1st semester all batch
Regarding odd semester examination-2020 will be conducted in online mode between 28th January, 2021 to 10th February, 2021		CUJ/CoE/2020/276/1425 (14th January, 2021)
Link for online semester examination(4th and 10th semester), 2020
Important notice regarding online examinations 2020 for all the students of 4th and 10th semester
Important notice to all the listed students of 4th and 10th semester who have not registered their details for online examinations 2020
Important notice regarding online examination from 18th August
SOP for online examinations(4th and 10th Semester)
Time table for even semester examinations
Corrigendum regarding time table

Titel	Refrance No.(Dated)	Go to Link
Ph.D. ordinance Dated June, 2019
Hon'ble Vice Chancellor is pleased to order that following candidates be declared to have qualified for the degree of Ph.D
Pre-Ph.D. submission seminar of Mr. Durgesh Kumar (CUJ/P/2016/PhD/CNT/01)- 15th Dec, 2021 at 11.30 am	CUJ/DNST/N/2021/01
Ph.D. viva-voce of Ms. Rajani Singh (Reg. No. CUJ/P/2015/Ph.D.LS/003) - 07.12.2021 at 11.00 am	CUJ/DLS/DRC/2021/03
Pre-Ph.D. submission seminar of Mr. Sadanand Pandit, Department of Contemporary and Tribal Contemporary Law - 08th Dec, 2021 (10:30 am onwards)	CUJ/DTCL/Pre-Ph.D-Seminar/01/2021
Final Ph.D. Viva-Voce Examination (Open Defence) of Ms. Neha Pandey, Ph.D. Scholar of the Department of Mass Communication has been scheduled on 15th December 2021 at 11:00 am onwards
Pre-Ph.D. submission seminar of Mr. Satya Prakash Pandey, Department of Energy Engineering	CUJ/DEE/2021/20
Pre-Ph.D. submission seminar of Mr. Ashok Bairagi, Department of Performing Arts
Pre-Ph.D. submission seminar of Mr. Ashok Bairagi, Department of Performing Artsa --- Google Meet Link of Seminar
Pre-Ph.D. submission seminar of Ms. Nidhi Nath , Department of Life Sciencesa
Pre-Ph.D. submission seminar of Ms. Nidhi Nath , Department of Life Sciencesa --- Google Meet Link of Seminar
Pre-Ph.D. submission seminar of Mr. Ugen Lopsang Sherpa, DFEL
Pre-Ph.D. submission seminar of Mr. Ugen Lopsang Sherpa, DFEL a --- Google Meet Link of Seminar
Pre-Ph.D. submission seminar of Ms. Rupam Bharti
Pre-Ph.D. submission seminar of Ms. Rupam Bharti a --- Google Meet Link of Seminar
Ph.D. Viva-Voice of Mr. Amit Kumar Prasad	CUJ/DoM/Ph.D./2021/19 Dated 26th July, 2021
Ph.D. Viva-Voice of Mr. Amit Kumar Prasad --- Google Meet Link	CUJ/DoM/Ph.D./2021/19 Dated 26th July, 2021
Ph D Scholars of Department of Environmental Sciences
Hon'ble Vice Chancellor is pleased to order that following candidates be declared to have qualified for the degree of Ph.D.
Ph.D. coursework result 2019-20 -- Department of Politics and International Relations
Ph.D. coursework result 2019-20 -- Department of Education
Ph.D. coursework result 2019-20 -- Department of Mass Communication
Ph.D. coursework result 2019-20 -- Department of Computer Science & Technology
Hon'ble Vice Chancellor is pleased to order that following candidates have qualified for the degree of Doctor of Philosophy(Ph. D.)
Ph.D. coursework result (Even Semester Examinations 2020)-- Department of Chemistry
Pre-Ph.D. submission seminar of Mrs. Tanushree is scheduled on 25th November, 2020 at 3:00 P.M
Pre-Ph.D. submission seminar of Mrs. Tanushree is scheduled on 25th November, 2020 at 3:00 P.M. ---Seminar Google Meet Link
Ph.D. students admitted in 2019
Ph.D. Check list
Office Order Regarding Reminder to Submit List of Ph.D Scholar Admitted in the year 2019
Departments are authorized to conduct Ph. D. course work exams of students (admitted in 2019) during September 2020
Notice to all research scholars for information and necessary action
Award of the Ph.D. degree to following students
Corrigendum - Minimum Eligibility Criteria for Ph.D. Program
Award to PhD degree of the following students
All candidates admitted to the PhD programme shall be required to complete the course work during the initital one or two semesters from the date of admission, failing which the admission shall be cancelled
PhD 2018 admission list
Notification - PhD Enrollment Form
Office of the Controller of Examinations - Details of the Ph.D Scholar
PhD Enrollment List Department wise
Award of the Ph.D. Degree
Ph.D. Student details